---
{
  "title": "Coaches: programs and workouts",
  "seo": {
    "description": "How to build training programs, assign them to clients, and manage a client's schedule in the coach web app."
  },
  "sidebar": {
    "label": "Programs and workouts"
  }
}
---

How to build training programs, assign them to clients, and manage a client's
schedule in the coach web app.

## Key ideas

- A **program** in your library is a reusable template.
- **Assigning** a program gives the client their own copy. Editing a client's
  copy never changes your library program, and deleting a library program does
  not remove copies already assigned.
- A program is either **Scheduled** (workouts on fixed days) or **Self-paced**
  (the client works through the workouts in their own time).

## The Programs library

**Programs** in the sidebar lists your workspace's programs.

- **New program** creates one from scratch.
- **Straton Library** opens ready-made programs. Use **Copy to workspace** to get
  an editable copy. Straton's originals cannot be edited directly.
- The row menu has **Edit** and **Delete**. Delete happens immediately, without a
  confirmation.

### Creating a program

| Field | Rules |
| --- | --- |
| Name | Required, up to 255 characters |
| Description | Optional, up to 2,000 characters |
| Type | Scheduled or Self-paced |
| Level | Optional: Beginner, Intermediate, Advanced |
| Week Duration | Optional, 1 to 52 weeks. Leave empty for an open-ended program |

### Building a scheduled program

The builder is a grid: one row per week, columns Day 1 to Day 7.

- Click a cell to add a workout. Create a new one, or pick from the workout
  library.
- Drag workouts between days and weeks. Drag weeks to reorder them.
- **Add week** adds a row. Each week can be duplicated or deleted.
- Each workout card has **Edit workout**, **Rename**, **Duplicate** and
  **Delete**, plus a colour and icon.

A self-paced program is a simple ordered list of workouts.

## The workout builder

The same builder is used for library workouts and for a client's own copy.
Changes save automatically. Look for the "Saved" indicator.

- The left pane is the exercise library. Search, then click or drag an exercise
  into the workout. Press **/** to jump to search.
- **New exercise** in that pane creates a basic exercise by name and adds it.
- For each exercise, choose which columns to use:

  | Column | Meaning |
  | --- | --- |
  | Reps | Target reps |
  | Range | Minimum and maximum reps |
  | kg | Target load |
  | Rest | Rest in seconds |
  | RPE | Effort from 0 to 10 |
  | Tempo | For example 3-1-2-1 |
  | RIR | Reps in reserve |

- **Coach note** adds an instruction the client sees on that exercise (up to
  2,000 characters).
- The summary panel shows exercises, groups, total sets, estimated duration and
  estimated volume.

### Groups: supersets, circuits and more

Select exercises and create a group:

| Group type | Use it for |
| --- | --- |
| Standard | Supersets, warm-ups, cool-downs, giant sets, drop sets |
| Circuit | Multiple rounds with rest between rounds |
| Interval | Time-based intervals |
| AMRAP | As many rounds as possible |

In the app, clients see the group name, its type, the number of rounds and the
rest between rounds.

## Assigning a program to a client

1. Open the client and go to the **Programs** tab.
2. Click **Assign from library**.
3. Choose from **Workspace Library** or **Straton Library**.
4. For a scheduled program, set:
   - **Start date**: the first date the program can appear.
   - **Schedule mode**:
     - **Available days** fits workouts to the days the client said they can
       train.
     - **Original dates** keeps the days exactly as laid out in the template.
5. Click **Assign program**.
6. In **Assigned Programs**, open the row menu and click **Activate**.

A newly assigned program starts as **Inactive**. The client sees it as
"Upcoming" in the app. **Activate it** to put its workouts into the client's
schedule.

The client gets an in-app notification, "New program assigned". A push
notification follows a few minutes later if they have not opened it.

### Errors when assigning

| Message | Fix |
| --- | --- |
| Client has no available days configured | The client has not set training days. Use **Original dates**, or ask the client to set their days in **Profile > Edit profile** in the app |
| Program week N requires X training days, but the client has Y available | The template has more workouts in a week than the client has days. Use **Original dates**, reduce the workouts, or have the client add days |
| Program is already active | It is already running. No action needed |

## Managing assigned programs

In the client's **Programs** tab, **Assigned Programs** lists each program with a
status:

| Status | Meaning |
| --- | --- |
| Inactive | Assigned but not running. Shown as "Upcoming" to the client |
| Active | Running. Workouts appear in the client's schedule |
| Paused | Temporarily stopped |
| Completed | Finished |

Row menu:

- **Activate** or **Pause**.
- **Sync changes** appears when the library program has changed since you
  assigned it. The row shows a "Source updated" badge. Syncing brings the
  client's copy up to date.
- **Remove** deletes the client's copy and its workouts. This cannot be undone.
  The client's logged workout history is kept.

### Calendar and rescheduling

The **Calendar** sub-tab shows the client's workouts by week or month.

- Drag a workout to another day to reschedule it.
- Dropping onto a day that already has a workout asks how to handle the rest of
  the program: **Shift all following workouts** or **Move this workout only**.
- Workouts cannot be moved to a past date.
- Self-paced programs have no dates and cannot be rescheduled.
- Click a workout for a quick edit panel (rename, exercises), or **Open full
  editor**.

## What the coach sees after a client trains

The client's **Training** tab shows each logged workout with sets, loads, effort
and rest. Workouts are marked Completed, In progress (some sets logged) or
Missed. The **Last 7 days** marks on the Clients list update as well.

## Roles

| Role | Programs |
| --- | --- |
| Owner, Admin, Lead coach | Create, edit and delete any program |
| Coach | Create programs. Edit or delete only the ones they created |
| Staff | View only |

## Common questions

**I changed my library program. Why didn't my client's program change?**
Clients have their own copy. Open the client's **Assigned Programs** and use
**Sync changes**.

**My client can't see their workouts.**
Check that the program is **Active**, the start date has arrived, and the
workouts fall on the days you expect in the client's **Calendar**.

**Can I duplicate a whole program?**
There is no duplicate action for a program. You can duplicate weeks and workouts
inside a program.

**Can I undo deleting a program?**
No. Programs already assigned to clients are not affected.